Construction Project Administrator

Reports to: Senior Project Administrator or Director of Office Admin or Manager of Project Administration

FLSA Status: Full-Time, Salaried Non-Exempt

Normal Working Hours – Office Hours: 8 am to 5 pm, Monday through Friday

Position Objective: Assist the project teams with administrative paperwork and procedures of the construction process as well as with routine office duties. 

• Process subcontracts and purchase order contracts
• Process subcontract change orders
• Process owner pay applications
• Perform some project management functions as needed to expedite projects—i.e. dumpster and utility set-up
• Process owner change orders in AIA (American Institute of Architects)
• Process transmittals for all paperwork originating in office, assisting wtih courier and FexEx shipments
• Organize and maintain project files and databases (Procore)
• Assist owners, subcontractors and suppliers to solve daily business problems in a timely manner
• Assist receptionist with break/lunch coverage on the phones and acting as a back-up to cover the phones when needed

• Maintain Project Team records of location

• Assist with executing owner contracts

• Organize office events

• Assist with trade partners with payment submissions

• Assist with office supply orders

• Assist with permit and other operations required payments
• Additional duties as required 

• High school diploma or equivalent
• One-two years of college preferred
• Industry experience desired, but not required
• First Aid/AED/CPR certification preferred

• Procore experience desired but not required