PROPOSAL COORDINATOR

Reports to: Manager, Marketing & Pursuits

FLSA Status: Full-Time, Salaried-Exempt

Normal Working Hours – Office Hours: 8 am to 5 pm, Monday through Friday, in our corporate San Antonio office

As a Proposal Coordinator at Joeris General Contractors, you will be at the heart of driving our business growth and showcasing our excellence in construction. This pivotal role blends strategic thinking, creativity, and collaboration, offering you the chance to shape how we communicate our expertise and win new opportunities. As part of the Proposal domain—a specialized team within the broader marketing department—you will lead the development of compelling proposals and RFP responses that demonstrate our capabilities and align with our mission to “transform people and places.”

In this fast-paced and dynamic role, you'll be involved in every aspect of the proposal process, from strategy and content creation to graphic design and final production. You’ll collaborate with various internal departments to ensure each submission reflects Joeris’ standards of quality and professionalism. Beyond proposals, you'll assist with interview preparation meetings, refine marketing collateral, and maintain our library of assets and project documentation.

Each day brings a new challenge—whether it’s crafting a visually stunning proposal, brainstorming innovative ways to tell our story, or fine-tuning a presentation for a high-stakes interview. If you are detail-oriented, thrive under deadlines, and love the idea of combining strategic writing and design to make an impact, this is the perfect role for you.

1. Create and prepare appealing + informational proposals in response to Requests for Proposals/ Qualifications (RFP/RFQ), which include:
   1. Reviewing RFP/ RFQ and determining requirements to complete proposal submission
   2. Ensuring response meets all RFP/RFQ criteria.
   3. Gathering information and content from team and consultants as needed
   4. Creating and editing informational graphics
   5. Maintaining scheduling and tracking status for individual pursuit and proposal elements
   6. Handle final digital or print production and arrange for on-time delivery of proposal
2. Assist with the facilitation of interview preparation meetings and process.
3. Generate and update presentations and marketing collateral for project interviews and other presentations.
4. Maintain proposal assets and job progress documentation, including photos, project facts and stats, boilerplate, and graphics.
5. Gather research data related to clients; competitors; vertical markets; and other relevant factors.
6. Produce and update team resumes and project sheets.
7. Perform additional marketing and administrative tasks at the direction of the Manager, Marketing & Pursuits or Senior Manager, Marketing.
8. Assist the Business Development and operations team with other duties as required. 

• Bachelor’s degree with degree or coursework in Business, Marketing, or Communications, including but not limited to technical writing, journalism, graphic design, integrated marketing communications, creative writing, speech communication and rhetoric, English language and literature, international and global studies, construction science, architecture, sociology, organizational leadership, history, and philosophy.
• Experience with or training in graphic design and page layout.
• 2-3 years of A/E/C Industry experience recommended.
• Experience in RFP/RFQ proposal strategy, development, and production recommended.