Project Manager Assistant

Reports to: Senior Project Administrator or Director of Office Admin

FLSA Status: Full-Time, Salaried Non-Exempt

Normal Working Hours – Office Hours: 8 am to 5 pm, Monday through Friday

Position Objective: Assist the project teams with administrative paperwork and procedures of the construction process.

• Process subcontracts and purchase order contracts
• Process subcontract change orders
• Track and log certified payroll for pertinent projects
• Process owner pay applications
• Attend and record meetings and process meeting minutes
• Perform some project management functions as needed to expedite projects—i.e. processing submittals, managing submittal log, request for information (RFI) log, and architect’s supplemental instructions (ASI) log
• Process owner change orders in AIA (American Institute of Architects)
• Process transmittals for all paperwork originating in office
• Organize and maintain project files and databases (Prolog Converge)
• Assist owners, subcontractors and suppliers to solve daily business problems in a timely manner
• Assist receptionist with break/lunch coverage on the phones and acting as a back-up to cover the phones when needed
• Additional duties as required

• High school diploma or equivalent
• One-two years of college preferred
• Industry experience desired, but not required
• First Aid/AED/CPR certification preferred